Stanford University


Events Planner

Stanford Institute for Human-Centered Artificial Intelligence
Stanford Digital Economy Lab

January 30, 2023

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The Events Planner will manage a wide variety of events at the Stanford Digital Economy Lab. The ideal candidate will take ownership of the Lab’s event portfolio and have a good sense of how and why events are important to the overall mission of the Lab. 

Stanford Institute for Human-Centered Artificial Intelligence (HAI)
Stanford Digital Economy Lab

Stanford, CA / Hybrid work arrangement considered

Rolling, with a closing date of February 28, 2023.

Apply on Stanford Careers site

Job description

Events Planner

The Events Planner will manage a wide variety of events at the Stanford Digital Economy Lab. The ideal candidate will take ownership of the Lab’s event portfolio and have a good sense of how and why events are important to the overall mission of the Lab. The position will be a key member of the team; expertly motivating their fellow team members to meet shared goals and anticipate future needs. The ideal candidate for this position will bring a strong track record of running in-person, hybrid, and virtual events. They will be methodical, organized, positive, and a self-starter. They will feel comfortable on a small, start-up-like team, and be willing to learn and improve. This position reports to HAI’s Director of Media and Communications with a dotted line to DEL’s Executive Director.

This is a two-year fixed-term position and may be extended based on programmatic need and funding availability. This position is 100% FTE and benefits-eligible. This position will be based on Stanford’s main campus and will be considered for an option of hybrid work arrangement, subject to operational need. For consideration, please submit resume.

Core duties

  • Design, plan, implement, and coordinate customized events.
  • Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
  • Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.
  • Consult with stakeholders to determine objectives and requirements.
  • Inspect event facilities to ensure they conform to the event needs.
  • Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.
  • May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.
  • Utilize and/or maintain complex databases. May use specialized event planning software.
  • May inspect event facilities for maintenance, janitorial and fire safety issues.

Education & experience requirements
Associate degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, skills, and abilities

  • Demonstrated success planning events.
  • Ability to work both independently and as part of a team.
  • Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
  • Demonstrated creativity, problem-solving skills, taking initiative, judgment, and decision-making skills.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
  • Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
  • Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Certifications and licenses
Valid non-commercial class California driver’s license.

Physical requirements*

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
  • Ability to obtain and maintain a California non-commercial class license and drive day or night.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working conditions
May require some travel and working evenings and weekends.

Work standards

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

The expected pay range for this position is $64,480 to $83,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Apply on Stanford Careers site

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. 

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

About us

The Stanford Digital Economy Lab brings together an interdisciplinary group of passionate researchers to study how digital technologies are transforming work, organizations, and the economy. Our insights are helping companies, policymakers, students, and professionals rise to the challenges and opportunities created by digitization. We believe in the power of human work and that augmenting human capabilities with machine capabilities will lead to the most profitable gains for everyone.

The Lab is part of the Stanford Institute for Human-Centered Artificial Intelligence (HAI) and is co-sponsored by the Stanford Institute for Economic Policy Research (SIEPR).

Stanford University